Core modules
Purchase & Accounts Payable
Buying stock: bills, orders, returns, old gold and loose stones, and paying for it.
What matters in Purchase & Accounts Payable.
Built for purchase officer, accountant and owner.
Metal, stones and general goods in one place
Jewelry purchase invoice and return sit next to general purchase, with VAT handled on each.
One place for buying, whatever the goods are.
Old gold purchase with its own register
Scrap bought from customers and walk-ins is priced at the board purchase rate and has its own register and dashboard tile.
Scrap buying is audited, not a side book.
Loose stone parcels counted twice
A parcel is bought as one weight and set a few stones at a time, so both piece count and carat weight are tracked, with pieces left and carats left.
Stones do not vanish between purchase and setting.
Quotations compared before the order
Requisition, request for quotation, supplier quotations and a comparison by quotation or by product lead to the purchase order.
The price comparison is on file before money is committed.
Real landed cost for imports
Receive from transit with damaged or short counts, and pool import costs such as LC charges and marine insurance against the order until they are brought onto the bill.
Each line carries its true landed cost.
Goods received, not yet billed
A report of what was received but not billed, with value at the receipt rate and age in days, tied to the ledger.
Nothing sits received and unpaid without someone seeing it.
Fine gold in and out
The dashboard sets fine gold bought against fine gold that left in pieces sold, by month.
See at a glance whether the metal position is growing or shrinking.
How it runs.
The usual path through Purchase & Accounts Payable, from first entry to the books.
- 1RequisitionAsk for what is needed.
- 2Request quotationsSend to several suppliers.
- 3Compare and decideQuotation comparison by quotation or by product.
- 4Purchase orderCommit the order with its terms.
- 5Goods receiptOr a transit receipt for imports.
- 6Supplier bill with import costsLanded cost is built up per line.
- 7Pay the supplierPayment is settled bill by bill.
Reports and registers.
- Purchase Register
- Old Gold Purchase Register
- Goods Received Not Billed
- Landed Cost Sheet
- Payables Ageing
- Purchase Order Outstanding
What the Work Desk tells you.
- Supplier payments due and overdue
- Open purchase items running late
Purchase & Accounts Payable, at work.
The register, its key figures, and one entry acted on: the rest follows on its own.
See TiVora run your business, before you decide.
A live demo customised to your industry, with your products, your process and your reports.